Revised 4/17/09

Board of County Commissioners
Wakulla County, Florida
Agenda
Regular Public Meeting
Tuesday, April 21, 2009

Invocation - Commissioner Stewart

Pledge of Allegiance - Commissioner Brock

Approval of Agenda
(The Chairman and members of the Board will approve and/or modify the official agenda at this time).

Public Hearing
(Public Hearings are held as required to receive public comments on matters of special importance or as prescribed by law. Public Hearings shall be heard at 6:00pm, or soon thereafter. Individual speakers are encouraged to adhere to a three (3) minute time limit. The Chairman has the discretion to either extend or reduce time limits, based on the number of speakers).

1. Request Board Approval to Hold a Public Hearing to Adopt the Proposed Comprehensive Sewer Ordinance
   (Dale Dransfield, Eutaw Consultant)

   Attachments:

   1. Proposed Comprehensive Sewer Ordinance for Board Approval.
   2. Ratification workshop Item of Board Discussion During the March 16, 2009 Workshop Regarding the Proposed Comprehensive Sewer Ordinance.

Awards and Presentations
(Members of the Board will have the opportunity to acknowledge members of the community or commendable efforts at this time. Presentations will be made from individuals concerning issue of importance).

FACT - Ken Moneghan and Commissioner Chuck Lockey to Present the Board with a Member Appreciation Plaque

VolunteerWakulla 2nd Annual Make A Difference Day and Proclamation – Scott Jackson

(To ensure fairness and encourage participation, citizens who would like to speak on any item will need to fill out a speaker’s card and turn in to Ms. Welch prior to the beginning of discussion on that particular item. Citizens are allowed a maximum of 3 minutes to speak.)

Consent
(All items contained herein may be voted on with one motion. Consent items are considered to be routine in nature, are typically non-controversial and do not deviate from past Board direction or policy. However, any Commissioner, the County Administrator, or the County Attorney may withdraw an item from the consent agenda, either in writing prior to the meeting, or at the beginning of the meeting and it shall then be voted on individually. Every effort shall be made to provide such a request to the Chairman at least 24 hours before the meeting).

2. Approval of Minutes – April 7, 2009 Regular Meeting
   (Brent X. Thurmond, Clerk of Court)

   Attachment: Draft of Minutes – April 7, 2009 Regular Board Meeting

3. Approval of Minutes – April 7, 2009 Workshop for the Proposed Panacea Special Overlay District Ordinances and Code Language
   (Brent X. Thurmond, Clerk of Court)

   Attachment: Draft of Minutes – April 7, 2009 Workshop for the Proposed Panacea Special Overlay District Ordinances and Code Language

4. Approval of Payment of Bills and Vouchers Submitted for April 2, 2009 – April 15, 2009
   (Brent X. Thurmond, Clerk of Court)

   Attachment: Statement of bills and vouchers submitted for April 2, 2009 – April 15, 2009

5. Request Board Approval of a Proclamation Declaring April 25, 2009 as Make A Difference Day in Wakulla County
   (Scott Jackson, Extension Director & VolunteerWAKULLA President)

   Attachment: Proclamation Declaring April 25, 2009 as Make A Difference Day in Wakulla County

Consent Items Pulled for Discussion
(Members requesting further information on items placed under “Consent Agenda,” may withdraw those items and place them here, for further discussion).

Citizens to be Heard
(Three (3) minute limit; non-discussion by Commission; there shall be no debate and no action by the Commission).

Planning and Zoning
(Members will be provided with planning and zoning amendment requests five (5) business days prior to the scheduled meeting. To the maximum extent possible, all support information and documentation for P&Z items shall be made available through a variety of means including the County website that will provide the public with the greatest opportunity to review documentation at the date of advertisement pursuant to Resolution No. 04-43).

General Business
(General Business items are items of a general nature that require Board directions or pertain to Board policy).

6. Request for Board Approval To Purchase Financial Software
   (Brent X. Thurmond, Clerk of Court)

   Attachments:

   1. Info on Sage, Microix and Non-Profit Technologies.
   2. January 6, 2009 Agenda Item.
   3. Board Minutes from January 6, 2009 Meeting.
   4. Detailed Cost Comparison.
   5. Proposal from Blackbaud.
   6. Proposal from Sage/Microix.
   7. Non-Profit Technologies Engagement Letter.

7. Board Directed Staff Report Regarding the Hidden Meadows Subdivision
   (Lindsay Stevens, Assistant County Administrator)
8. Request Board Approval for Final Ownership and Acceptance of Maintenance of the Roadway Infrastructure within The Gardens of Saralan Subdivision, Phase1
   (Cleve Fleming, Public Works Director)
9. Request Board Consideration and Approval of a Resolution to Accept the Weatherization Assistance Program (WAP) Contract and Funds for $51,800.00
   (Alfred Nelson, Housing Director)

   Attachments:

   1. Resolution to accept the Weatherization Assistance Program contract and funds.
   2. Contract and funding for Weatherization Assistance Program.
   3. Budget Amendment for allocation of funds.

10. Request Board Approval of the Architectural and Engineering Services Request for Qualifications and to Advertise for Quotes to Perform Preliminary Site Work
    (Ray Gray, Parks & Recreation Director)

    Attachments:

    1. February 17, 2009, Agenda Item.
    2. RFQ for Architectural & Engineering Services.

11. Request Board Approval of Potential Projects to Submit to the Florida Communities Trust for Consideration of an Upcoming Grant Cycle Opportunity
    (Eva Thorpe, Grants Coordinator & Ray Gray, Parks & Recreation Director)
12. Request Board Ratification of the Workshop Held on April 21, 2009 Discussing Proposals for the Acceptance of the ARRA Funding Related to the Weatherization Assistance Program
    (Alfred Nelson, Housing Director)

17. Request Board Approval for the WCSO to Apply for Grant Assistance from the COPS Hiring Recovery Program for Six Law Enforcement Positions
    (Mary Dean Barwick, WCSO)

    Attachment: 2009 COPS Hiring Recovery Program Application

Commissioner Agenda Items
(Items with supporting documentation shall be provided by a Commissioner to the County Administrator three (3) business days prior to the scheduled meeting. Items that are agendaed by Commissioners and fail to gain approval may not be replaced on the agenda by a Commissioner on the non-prevailing side for a period of six (6) months without approval of the Chairman unless there is substantive new information to present).

13. Commissioner Kessler
    
    1. Letter from The Wakulla County Board of County Commission to Leon County BOCC to Be Made Part of Record for the Upcoming Workshop Addressing Septic/Sewer
14. Commissioner Artz
    
    1. Request Board Approval of Amended Action Plans to Address the Board’s Priorities for 2008/2009

       Attachments:

       1. Amended 2009 Action Plans.
       2. Approved 2009 Action Plans.
       3. Staff Input for 2009 Action Plans.

15. Commissioner Greene
    
    1. Requests Board Approval to Rescind/Reconsider the Adopted Text Changes to Ordinance 06-28

County Attorney
(County Attorney items are items of a legal nature that require Board direction or represent general information to Board Members, staff or the public).

Request for Confidential County Attorney Meeting with the Board to commence at the regular scheduled Board Meeting on May 5, 2009 at 6:00p.m. regarding the Snyder/Division Street Litigation

County Administrator
(County Administrator items are items that require Board direction or represent general information to Board Members, staff or the public).

16. Board Update on American Recovery & Reinvestment Act Funding Opportunities
    (Jennifer Langston, Special Projects Coordinator)

18. Board Consideration to Direct Staff to Amend Certain Provisions Within Chapter 32, of the Wakulla County Code (commonly referred to as the “Wetlands Ordinance”)
    (Lindsay Stevens, Assistant County Administrator)

    Attachment: Chapter 32, Wakulla County Code (the “Wetlands Ordinance”)

Discussion Issues by Commissioners
(The purpose of this section is for Commissioners to request staff action on various issues, including scheduling of a future agenda item for later Board action, based on the approval of a majority of the Board. No assignments or request for agenda items shall be given to the County Administrator or County Attorney without the express approval of the majority of the Board. The Board shall take no policy action without an agenda item unless such is accomplished through a unanimous vote of the Board. The remarks of each Commissioner during his or her “discussion items” time shall be limited to no more than three (3) minutes, unless the Chairman extends the time, and all comments shall adhere to Robert Rules of Order, for proper decorum and civility as enforced by the Chairman.)

Adjourn
(Any departure from the order of business set forth in the official agenda shall be made only upon majority vote of the members of the Commission present at the meeting).

The next Board of County Commissioners Meeting is scheduled for
Tuesday, May 5, 2009 at 6:00 p.m.

PUBLIC NOTICE
2009 Tentative Schedule
All Workshops, Meetings, and Public Hearings are subject to change
All sessions are held in the Commission Chambers, 29 Arran Road, Suite 101, Crawfordville, FL
Workshops are scheduled as needed.

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